Vehicle Use & Driver Authorization

The Georgetown University Vehicle Policy establishes requirements for the operation of University vehicles by students, faculty and staff. The policy applies to all University-owned or leased vehicles, rental vehicles and personal vehicles used in connection with University-related activities. For information on Rental Cars please click on the link.


To become a Georgetown University authorized driver, you must be 18 years of age or older, have held a valid U.S. driver’s license for at least one year, and have an acceptable driving record according to the criteria in the written policy.

Who Should Be Authorized?

  • Faculty, staff & students who drive owned or leased University vehicles, including CSJ Rental Vans.
  • Students using personal or rental vehicles to transport students, staff or other Georgetown affiliates for University-related business.
  • Faculty and staff using personal vehicles to transport students, staff or other Georgetown affiliates for University-related business outside of the Washington Metropolitan area.
  • As an Authorized Driver, you are authorized to drive for any Georgetown Department or program.

How to become an Authorized Driver?

To become a Georgetown University Authorized driver, you must first complete the United Educators (UE) Driver Safety Course and submit proof of completion to Risk Management. Following completion of the course, you must submit a Driver Authorization Form authorizing the release of a Motor Vehicle Report (MVR).

To take the online training:

  • Go to the Georgetown University’s Training Portal
  • Log in using your Georgetown University NetID and password. Once you’ve entered your credentials, you will be taken to the University’s Training Portal.
  • Once in the Training Portal, under “My Courses,” choose “Driver Safety.
  • Once on the “Driver Safety” page, under the section “Driver Safety,” click on “Launch.” This will launch the online Driver Safety Course.
  • The Driver Safety Course will take 30 to 45 minutes to complete.
  • Once completed, download your Certificate and email it to riskmanagement@georgetown.edu.
  • In your email, please name the specific department, program, or course that you will be driving for.
  • If you do not submit your UE Driver Safety Course Certificate/Proof of Completion to riskmanagement@georgetown.edu, your Driver Authorization Application will not be considered and you will not be authorized to drive.

Once you have submitted your Certificate, go online to obtain an MVR check and complete and submit this application: Driver Authorization Form.

Once you have filled out the online form and taken the online course allow for 1-2 days turn around. You will then receive an email notifying you that you are authorized to drive. 

If you would like to confirm if a driver has been authorized, please contact your department administrator or call our Risk Management department at 202.687.6622.